Who Is Protecting Your Microsoft Office 365 Cloud Data?

Cloud technology has changed how we work. Many enterprise companies, for example, have especially benefited from Microsoft Office 365 cloud, because it allows them to take advantage of economies of scale that are difficult to achieve with on-premises systems. Cloud technology, and especially software-as-a-service (SaaS) applications such as Exchange Online, SharePoint Online, and OneDrive for Business, have improved mobility, collaboration, and productivity.


What most IT organizations don’t realize is that applications such as Office 365 don’t guarantee full restoration of lost data if an issue occurs on the user’s end. The assumption that all cloud-based data is automatically backed up and restored could be very costly. In reality, it’s often the responsibility of an organization’s IT department to fill in the data protection gaps by selecting a backup and recovery solution themselves.


What Are the Risks?

Office 365 is a valuable tool that helps companies to grow more quickly and collaborate more effectively. However, it also presents some risks that aren’t always obvious to the user such as accidental deletion and corruption. These risks could include anything from accidentally deleting a spreadsheet in Microsoft Excel to inadvertently overwriting work from a team project stored in Drive. Another growing risk is malicious intent. With the rapid rise of ransomware attacks, the threat of losing data, whether temporarily or permanently, constitutes an unacceptable risk companies for which must plan.


Best Practices for Preventing Data Loss 

To make sure of data availability and recover quickly in the event of a data loss event, according to a recent Gartner paper published in May 2017, “I&O leaders using or evaluating O365 should consider investing in third-party backup and recovery tools for faster, more-flexible recovery options, as well as reputation damage control after a malicious attack.” These solutions should be both powerful enough to restore lost data and easy enough for end users to use without needing to engage the IT department. It’s also crucial to understand that data protection is about more than just backing up cloud-based data.

NetApp SaaS Backup for Office 365

It is essential for organizations to have third-party solutions that protect their data from outside influence that can lead to deletion or corruption. Organizations must also be able to securely and completely restore data to its original state if that data is compromised. To do such restoration, a solution must include protection of the metadata, which contains critical information such as sharing settings, labels, tags, and ownerships. Without metadata restoration, recoveries aren’t complete, because although your content is restored, related information such as folder locations, associated tags, and editing or viewing privileges is lost.


The NetApp® Cloud Control for Microsoft Office 365 service is a complete SaaS offering that enables you to protect your Office 365 data in the event of accidental deletion, corruption, or malicious intent. You can back up, find, and recover e-mail, calendars, contacts, tasks, site collections, sites, lists, and file data. Most important, Cloud Control protects Office 365 backup data in transit with Secure Sockets Layer (SSL) encryption and at rest with 256-bit AES object-level encryption. In addition, Cloud Control uses a unique encryption key for each customer, and the keys are securely stored and managed using AWS Key Management Server (KMS). Use of a unique Amazon S3 folder for each customer makes sure of data isolation.


Microsoft Office 365 has seen broad adoption in the last two years. It has surpassed all of the other cloud providers, emerging as the most widely accessed enterprise service by user count. Now we can only wait with excitement to see what the following years bring for Office 365. With so much popularity and a great history of growth over the recent years, it makes sense that the company would continue to see adoption rates soaring among the enterprise sector. Office 365 already has an estimated 100 million users, and that number is still growing.


Learn more about NetApp Cloud Control for Microsoft Office 365 and how you can restore your critical Exchange Online, SharePoint Online, and OneDrive for Business data by protecting it from accidental deletion, corruption, or malicious intent Sign up. Start your free trial of Cloud Control for Microsoft Office 365 today!

Robert Cox

Robert is a senior product marketing manager with over 20 years of product marketing and product management experience. Robert is focused on NetApp’s Cloud Data Services working to enable customers to deliver business outcomes for all IT workloads on cloud, multi-cloud and hybrid cloud environments. Robert is an avid cyclist and loves to be outdoors.

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